ADVANCED
Interactive floor plans
Live maps where exhibitors browse, hold and buy booths. Corner and island premiums, auto-expiring holds and a map you can embed anywhere.
NEWCampaigns, templates & custom reports — built in
Sell the floor.
Send the follow-ups.
See every number.
ExpoZentra is the all-in-one platform for exhibitor and sponsor programs — interactive floor plans, branded email templates, targeted campaigns and reports you build yourself, all running on one record per company.
Works with your AMS, CRM & registrationPCI-compliant paymentsGuided onboarding
Revenue booked
$436,725
Booths sold
58 / 72
Tasks done
74%
AvailableOn holdSold
BUILT FORTrade associationsMedical societiesTrade show organizersConferences & summitsAgencies & AMCs
Real-time operations
Watch your show run itself — live.
Every sale, payment, email open and upload lands on your command center the second it happens. This wall is running on sample data right now — keep watching.
LIVE · update #118 exhibitors in their portal right now
Revenue booked+$47,025
$436,725
Booths sold81% of floor
58 / 72
Payments collected today+$34,200
$45,800
Emails delivered today+199
1,293
Live floor · Halls A–F
Last change: Booth B07 sold to Northwind Labs · 2s ago
12 open2 on hold58 sold
A01A02A03A04A05A06A07A08A09A10A11A12B01B02B03B04B05B06B07B08B09B10B11B12C01C02C03C04C05C06C07C08C09C10C11C12D01D02D03D04D05D06D07D08D09D10D11D12E01E02E03E04E05E06E07E08E09E10E11E12F01F02F03F04F05F06F07F08F09F10F11F12
ENTRANCE
Activity stream
StreamingBooth B07 sold to Northwind Labs
2s ago
Payment received · Halcyon Labs
3s ago
Vertex Medical opened “Show-week checklist”
5s ago
Booth graphics uploaded · Orbit Analytics
9s ago
3 booth staff registered · Lumen Foods
10s ago
48-hour hold on C09 · Kestrel Tools
14s ago
Payment received · Brightline Supply
15s ago
Revenue booked · live trend
$436,725
earliernow
Campaign in flight
Show-week checklist
Recipients drop out of follow-ups the moment they act.
Fulfillment & move-in
74%
tasks done
Hall A62%
Hall B48%
Hall C35%
Outdoor21%
412 booth staff registered · move-in checked by hall
The feature studio
Four advanced tools.
Try every one, right here.
These are working samples, not screenshots. Click booths, restyle an email, send a campaign and build a report — nothing real is sent or charged.
Interactive floor plans that sell themselves
Exhibitors browse live availability, compare spaces and buy in a few clicks. Every hold, sale and swap updates the map instantly — no more double-booked booths.
Live availability, pricing and booth details
48-hour holds that release automatically
Corner, island and premium-location pricing
Swap, merge or block booths in a click
Embed the map on your event website
Available
14
On hold
2
Sold
6
Revenue booked on this hall$24,250
Hall A · Summit 2027 · sample hall
MAIN STAGE
Café & lounge
ENTRANCE
Booth A04
AvailableTypeInlineSize10×10 ftPrice$2,800Exhibitor—
Tip: click any booth on the map.
Inside the product
Every screen your team works in.
Take the tour of the real ExpoZentra dashboard — from the floor plan editor to settings.
app.expozentra.com / floor-plan
[Product screenshot — Floor plan dashboard]
Add
/public/screens/floor-plan.png and set image in lib/content.tsFloor plan dashboard
Draw and run every hall from one editor. Prices, statuses and exhibitors live right on the map.
What you can do here
Draw, resize, merge or split booths
Price by type, size or premium location
Hold, assign or reassign in one click
See paid and unpaid status on the map
Publish to exhibitors with one switch
1 of 8
The platform
Twelve modules. One record per company.
Every module shares the same exhibitor record — so your floor plan knows who paid, your emails know who's missing a form, and your reports know everything.
ADVANCED
Email template builder
Branded templates with reusable blocks and merge tags for name, booth, balance and deadlines — consistent every time.
ADVANCED
Campaigns & automations
Segment exhibitors by anything on their record, send or schedule bulk campaigns, and let date-based reminders run themselves.
ADVANCED
Custom reports
Choose any metric, group it any way, save views, export to Excel and schedule reports to leadership.
Booth & sponsorship sales
A storefront for booths, packages and upgrades with limited quantities, member and early-bird pricing, and approvals.
Payments & invoicing
Card, ACH or invoice. Deposits, payment plans and autopay with balances that update the moment money lands.
Registration & applications
Custom application forms with approve, decline and waitlist workflows — before anyone picks a booth.
Sponsor fulfillment
Each package becomes a checklist of deliverables. Exhibitors upload; your team approves from one queue.
Exhibitor portal & staff
A branded self-service portal for contacts, staff registration, documents, invoices and event info.
Lead retrieval
Exhibitors scan attendee badges on any phone, qualify leads and export them after the show.
Add-on shop
Sell electrical, furniture, extra passes and upgrades alongside every booth — no separate order forms.
Import, export & API
Bring last year’s exhibitors in from Excel or CSV, export anything, and connect via REST API and webhooks.
How it flows
From first booth sold to next year's rebooking.
Five stages, one continuous loop. Each step hands off to the next automatically.
01
Sell
Open your floor in an afternoon. Exhibitors pick a space on the live map and pay — no PDFs, no back-and-forth.
02
Collect
Deposits, payment plans and autopay run on their own. Balances update the second money lands.
03
Fulfill
Every package becomes a checklist. Uploads, approvals and staff passes flow through one portal.
04
Remind
Templates and automations email exactly the right people at the right time — and stop once they act.
05
Report & rebook
Custom reports prove sponsor value, then a rebooking campaign fills next year’s floor first.
Why teams switch
Same team. Very different Friday.
THE JOB
THE OLD WAY
WITH EXPOZENTRA
Booth map
A PDF that’s out of date by lunch, plus “is this booth still free?” emails.
A live map that updates the instant a booth sells — zero double-bookings.
Payments
Deposits and balances reconciled by hand across invoices and spreadsheets.
Payment plans, autopay and balances that track themselves and sync to accounting.
Exhibitor emails
Copy-pasted reminders sent one by one from someone’s inbox.
Branded templates and segmented campaigns that send on schedule.
Sponsor deliverables
Logos and forms chased one email at a time, right up to show day.
Package checklists with uploads, approvals and automatic nudges.
Reporting
A week of spreadsheet wrangling before every board meeting.
Custom reports built in seconds, shared by link or emailed every Monday.
Integrations
Plugs into the stack you already trust.
Keep your AMS, registration platform, CRM and accounting. ExpoZentra adds the exhibitor and sponsor layer they're missing — and keeps everything in sync.
Member pricing pulled live from your AMS
Booth staff synced to registration as badges
Invoices and payments posted to accounting
Emails from your own domain (SPF, DKIM, DMARC)
AMS
CRM
Registration
One connected revenue layer
Accounting
Payments
SSO
Calendars
Webhooks
REST API
Pricing
Simple plans. Serious ROI.
Licensed per event, per year, priced by how many exhibitors and sponsors you host.
Launch
START HEREA live floor plan and exhibitor list — without changing how you sell booths today.
Starts at
$1,200
per event, per year · up to 50 exhibitorsIncludes
Live interactive floor plan
Exhibitor directory
Registration & application approvals
Import & export (Excel / CSV)
Email announcements (2,000 sends)
Get a demoGrow
MOST POPULARFor teams that sell elsewhere but want everything after the sale to run itself.
Starts at
$2,900
per event, per year · up to 50 exhibitorsEverything in Launch, plus
Email template builder
Campaigns, automations & reminders
Exhibitor portal & staff registration
Tasks, approvals & invoicing
Custom reports & dashboards
Get a demoScale
FULL PLATFORMSell booths and sponsorships directly through ExpoZentra with full control of pricing and payments.
Starts at
$4,500
per event, per year · up to 50 exhibitorsEverything in Grow, plus
Online booth & sponsorship sales
Deposits, payment plans & autopay
Custom sending domain
Add-on shop & lead retrieval
Integrations & success manager
Get a demoLarger programs: 51–150 and 150+ exhibitor tiers available. Prices shown are sample figures — replace with final pricing before launch.
FAQ
Good questions. Straight answers.
Still wondering? Talk to someone who has run an exhibit hall before.
Ask us anything →No. ExpoZentra runs the exhibitor and sponsor side of your event and works alongside the systems you already use for attendees, members, CRM and accounting.
Your next show
starts here.
Bring your floor plan, your packages and your messiest spreadsheet. In 30 minutes we'll show you your event running on ExpoZentra.
30 minutes, tailored to your event
Your hall, made interactive
A campaign plan for your next show
Clear pricing for your size